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Executive - Administration

Thomson Reuters Administration 1/8/2018 8:55:40 AM Mumbai, MH India
Job Description

JOB DESCRIPTION:

  • Primary point of contact between the executives and internal/external clients
  • Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations
  •  Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
  • Handle requests, feedback and queries quickly and professionally
  • Take meeting minutes, accurately enter notes and distribute
  • Monitor office supply levels; reorder when appropriate
  • Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
  • Produce professional quality reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other members of the team

General Administration

  • Office Boy Facilitations - Indoor / Outdoor
  • Expenses Management
  • Library Management
  • Non Baseline - Purchases
  • Procurement & Approvals for Business Cards
  • Database Management

Asset Management

  • Company Provided Handsets Inventory, R&M Management
  • Data Card and Sim Card Inventory Database
  • Assets Tagging & Internal Audits
  • Scrap E-Waste on Zero NBV assets

Accounts Payables

  • Utility Bills
  • Rental & CAM Bills
  • Communication Bills - Vodafone/ Data Cards
  • Procurement Bills
  • Employee Lunch/Dinner Bills
  • Courier Bills
  • Travel & Transport

Staff Welfare Activities

  • Providing Assistance for Office Boys
  • Procurement of EOM-EOY Plaques, Trophies
  • Employee Birthday Hampers Facilitation
  • Event Management - Gift Procurement, Co-ordination in events for employee engagement.
  •  CSR support activities
  • Credit Ventures for Employee Lunch/ Dinner Facilitation/Food Festivals

COMPETENCIES:

  • Exemplary planning and time management skills
  • Ability to stay calm and on-task in high-stress situations
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion with personal and confidential information

QUALIFICATION:

  • Graduate in any discipline

EXPERIENCE:

  • Minimum 2-3 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
  • Full knowledge of office management systems and procedures
  • Basic book keeping and math skills
  • Proficiency in English; second language a plus
  • Current in today’s office technology, and computer software including MS Office

LOCATION:

  • Mumbai, India

REMUNERATION:

  • Commensurate with industry standards

At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers. As a team, we believe in winning as one - collaborating to reach shared goals, and developing through challenging and meaningful experiences. With more than 45,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world. Making this happen is a dynamic, evolving process, and we count on each employee to be a catalyst in driving our performance - and their own.

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.


Intrigued by a challenge as large and fascinating as the world itself? Come join us.

To learn more about what we offer, please visit thomsonreuters.com/careers.

More information about Thomson Reuters can be found on thomsonreuters.com.



Locations
Mumbai-India
Req #: JREQ096950
Locations: Mumbai-India
Job Function: Administration
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